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Your privacy is extremely important to Liverpool City Council as host authority and we are fully committed to providing you with clear and transparent information about how we use your personal information. We value the trust you give us when sharing your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this notice.
If you have any questions you can contact our Data Protection Officer Chris Walsh (DPO) at firstname.lastname@example.org or:
Liverpool City Council L3 1AH
We may share your information with British Gymnastics for purposes of the management and administration of the World Gymnastics Championships however any processing and sharing will be at the direction of Liverpool City Council.
To the extent that Data may be shared with and processed by British Gymnastics for and on our behalf, Liverpool City Council shall remain primary Data Controller.
For such activities or events controlled, coordinated or administered on behalf of British Gymnastics, Liverpool City Council is the Data Processor and British Gymnastics the primary Data Controller.
Please refer to the British Gymnastics Membership Privacy Notice and the British Gymnastics Privacy Notice – Individuals representing registered, affiliated and partner organisations if you hold current British Gymnastics membership or otherwise use or require the services of British Gymnastics.
Information we collect about you when you use our website
You do not need to give us any information about yourself to view the website. When you access the website, our webserver logs your Internet Protocol (IP) address (a unique set of numbers that identifies one or more devices on a computer network), browser identifier and the time of access.
Our website provides access to some other services, including the option for you to become a subscriber.
Subscribers can register to receive news and other information from us by email. To become a subscriber, to subscribe to our communications, we collect the following information about you:
- Confirmation that you are over 13 years of age
- Email address
- Marketing preferences
- Name – first name and surname
- Age bracket not specific age or DOB
- City of residence
- If a British Gymnastics member, to provide the membership number
If you wish to take part in volunteering, we will need to collect other information about you, which will vary dependent on what service you are accessing, but may include:
- Date of birth
- Contact information (email, telephone and postal address)
- Your interests and preferences
- Prior knowledge, skills and experience and expectations
- Emergency contact details
- Medical, health and disabilities information
- Specific support needs
- Dietary requirements and allergies
If you communicate with us through our website for another reason, we usually collect:
- Your contact details (as required to provide a response)
- Details of your request, query or concern
- Your British Gymnastics membership number where applicable
Additional information about specific services is provided below:
- Competitions & Tournament News
- Promotions, prize draws or competition
- How we use information about you for legitimate purposes
We process personal information about you for the following purposes where we have a legitimate interest to do so:
- Responding to questions, feedback and requests for information or support
- Responding to specific requests for information
- Monitoring the effectiveness of our website and communications
- Responding to complaints about this website and services or organisations and individuals that we regulate
We have carried out a Data Privacy Impact Assessment to ensure that the above processing activities are necessary and are carried out in a way that ensures a balance between our interests and those of any other relevant third parties, in processing information about you and your own individual interests, rights and freedoms in respect of this information.
As part of these assessments, we have identified appropriate safeguards, especially to protect the interests of data subjects who are children. We can provide details of these assessments on request.
You are able to sign up as subscribers for the purpose of receiving marketing communications. Where we are providing online services that require your consent, we have a legal obligation to verify that you are old enough to sign up to these services. In the UK, users need to be over 13 years of age.
If you subscribe to receive newsletters or other marketing we will use the email address you provide to send you relevant information based on your preference.
You can also amend your preference or amend your personal details by clicking on the link at the bottom of any email communication. If you no longer wish to receive these emails, you can unsubscribe by following the instructions in our marketing emails.
To opt in, to receive email communications about events, announcements, news, and special offers from the World Gymnastics Championships 2022, including our partners and sponsors, we will collect the following information about you:
- Email address
- Name – title, first name and surname
- City of residence
- If a British Gymnastics member, to provide the membership number
You can also amend your preference or amend your personal details by clicking on the link at the bottom of any email communication. If you no longer wish to receive these emails, you can unsubscribe by following the instructions in any marketing emails.
Other lawful reasons for using information about you
We may need to process information about you to comply with applicable laws and protect our legitimate interests and legal rights, including, but not limited to, use in connection with legal claims, compliance, regulatory, investigative purposes (including disclosure of such information in connection with legal process or litigation).
Why we share information about you
Except in the ways outlined above, we will not share any information you have provided without your consent, unless there is a legal or other legitimate reason to do so or it is necessary to provide the service you have requested.
Where it is necessary to share your personal information, we will limit the personal data that we share to the minimum required to provide the service and the provider will only be able to use personal data for the specific purposes for which it was shared. If we stop using the service we ensure your data is deleted or securely returned to us.
How long we keep information about you
We will retain your personal data as long as is necessary to provide the services to which you have subscribed, or where we have another legitimate and lawful reason to do so. In addition to the retention periods highlighted in relevant areas of this notice, we may need to retain some information to comply with our legal obligations such as financial/accounting records which need to be retained for six years from the end of the relevant tax year.
As the reason for retaining certain types of information varies, retention periods can vary significantly. Please contact our Data Protection Officer (DPO) if you require any further information on specific retention periods.
Transfers of data out of the UK or EEA
We will not transfer your information to any processors based in other countries outside the UK or EEA unless there is a European Commission adequacy decision for the specific country to which the data is transferred, or where we can be certain that there are adequate safeguards provided for your information and individual rights standards that meet the GDPR requirements.
Please contact our Data Protection Officer (DPO) if you require any further information relating to international transfers.
Your rights in respect of your personal information
You have important rights under data protection law. In summary these include:
- To be informed about how your information is processed
We hope that the information in our privacy notice has achieved this but please contact our DPO if there is any additional information you require.
- You have the right to see the personal information we hold about you
This is called a Data Subject Access Request (DSAR/SAR). You can log in to your subscriber account at any time to view the information we hold about you.
You can also request a copy of any other personal information that we hold by writing to our DPO. If you wish, you can make your request using the Liverpool City Council DSAR form.
- To have your data rectified if it is inaccurate
If we do hold information about you, you can ask us to correct or amend any inaccurate or incomplete information by contacting us in writing at the address below. We will either make the requested amendments or provide an explanation as to why we are not making changes.
- To have your data deleted (except if there is a valid lawful reason to retain it)
You have a right to request the deletion of your information in advance of our standard retention periods. We will delete this information unless there is a lawful reason for the information to be retained. If you are a subscriber, you can also log in to your account at any point to amend or delete some of the information held in your account that has changed or is no longer accurate.
- To have your information restricted or blocked from processing
If you object to processing, we will restrict the processing of your information for the purpose to which you are objecting whilst we review your objection. We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing, which override your individual interests, rights and freedoms or we need to continue to process your information in connection with a legal claim. If you wish to object to any of the processing activities we undertake based on legitimate interests, you can contact our DPO. Please bear in mind that in some cases, if you object this may affect our ability to carry out the tasks above for your benefit.
- To portability
To object to any processing based on legitimate interests, automated decision making including profiling and to your personal information being used for direct marketing activities.
Click here to learn more about your rights https://liverpool.gov.uk/privacy-notice/how-to-access-your-data/
While we hope to be able to resolve any concerns you have about the way that we are processing your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been processed in a way that does not comply with the GDPR or have any wider concerns about our compliance with data protection law. You can do so by calling the ICO helpline on 0303 123 1113 or via their website.
We keep our privacy notices under regular review.
This Notice was last updated on March 2021.